Job Title: IEP/ARD Meeting Facilitator

Exemption Status/ Test: Exempt

Reports to: Director of Special Programs/Campus Principal 

Department/ School: Special Programs 

Minimum Salary: Teacher Salary Schedule 

Annual Work Calendar Days: 187 Days

Job Description

Implements, facilitates, and supervises the special education ARD/IEP process, along with completing the
necessary paperwork. Collaborates with other professionals and parents in the ARD process. Works cooperatively
with instructional and evaluation personnel to develop the most appropriate programs for students with disabilities
according to the federal requirements of the Individuals with Disabilities Education Act.

Minimum Education/Certification
 Valid Texas Special Education Teaching Certificate or similarly credentialed (i.e. SLP, LSSP, and/or
Educational Diagnostician)
 Master’s degree from an accredited college or university preferred.
Special Knowledge/Skills
 Knowledge of Admission Review and Dismissal (ARD) procedures, education of special education students,
curriculum requirements, state assessment, graduation requirements and legal requirements of IDEA and
Texas Education Code.
 Excellent organizational, communication, and interpersonal skills.
 Ability to manage conflict and maintain a student-centered focus.
 Proficiency in Microsoft Excel, Microsoft Word, Gmail and Google Calendars.
 Ability to communicate effectively and professionally (verbal and written).
  Work at multiple locations as assigned.

Experience
 3 years successful teaching experience.
 Experience in special education teaching, testing and services, preferred.
 Background as a campus administrator or in a campus leadership role is desirable.

Major Responsibilities and Duties

Schedules or assists in scheduling, Admission, Review, and Dismissal (ARD) including distribution of

ARD calendar to appropriate ARD Committee members in a timely fashion; ensures that IEP
elements are completed in applicable cases; notifies all appropriate school personnel of ARD
meetings/ARD schedule changes.
Ensures that federal/state timelines are met with respect to functions of IEP/ARD meetings; requests
for additional assessments and required timelines set by the ARD Committee, in collaboration with
the assessment team members
Monitors IEP/ARD paperwork completed by campus personnel in accordance with district guidelines
Completes and turns in ARD paperwork to the official archive file within 5 days of the meeting.
Ensures compliance with local policies and procedures outlined for this population.
Collaborates with the special education staff to maintain data integrity regarding PEIMS reporting for
all special needs students, including date of ARDs, instructional setting, and student disability.

 Completes lists, forms, reports, PEIMS forms, and data required by the Special Education Office by
due dates (e.g., transportation forms, ESY forms, October Snapshot counts, etc.).
 Maintains communication among assessment, service providers, and related services personnel.
 Provides for systematic communication among special and general education personnel (concerning
ARD meetings and decisions, IEPs, accommodations needed in the general education setting,
relevant instructional concerns, and progress).
 Completes applicable ARD supplements with accompanying data collected by campus staff

(i.e.,ESY regression data, all IEPs, BIPs, etc.).
 Follows end-of-year procedures for caseload exchanges, summer testing, etc.
 Holds staffing with teachers and administrators prior to IEP/ARD meetings when necessary.
 Assists campus staff to ensure compliance with ARD decisions guaranteed to students with
disabilities by state/federal law; ensures compliance with local policies and procedures outlined for
this population.
Maintains thorough documentation regarding any significant problems with ARD Committee
procedures.

 Attends Special Education Department staff meetings; follows relevant professional development.
 Perform other duties as assigned by the supervisor or administrator that are consistent with the
general requirements and qualifications for the position.
 Dependable performance requires reliable and dependable attendance.
 All other duties as assigned.

Supervisory Responsibilities:

 None

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:
Using standard office equipment, including a computer and peripherals.

 Frequent sitting, kneeling/squatting, bending/stooping, pushing/pulling, and twisting.
 Regular light lifting and carrying (less than 25 pounds)
 May require district-wide travel
 Exposure to communicable diseases.
 Work with frequent interruptions; maintain control under pressure; work prolonged or irregular hours.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list
of all responsibilities and duties that may be assigned or skills that may be required.

In its efforts to promote nondiscrimination and as required by law, Bay City ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. 

Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.