Job Title: SHARS Records Clerk
Exemption Status/ Test: Nonexempt
Reports to: Director of Special Prgorams
Department/ School: Special Programs
Minimum Salary: $27,482
Annual Work Calendar Days: 226
Primary Purpose:
Receives, processes, and maintains files and records for grants, applications and funds for the district. Monitors access to SHARS records and maintains proper security and confidentiality.
Benefits:
Why Bay City ISD?
Employee Medical Coverage starting at $30/ month
Employee & Dependent Coverage starting at $343/ month
Optional Add-On Benefits such as Dental, Vision, and Disability
Leave Benefits, personal leave and sick leave days
Paid $15,000 Life Insurance Policy
TRS Retirement Plan
Employee Assistance Program
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Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficiency in keyboarding and file maintenance
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to perform basis math
Ability to read, speak and understand English
Excellent organizational skills
Effective communication and interpersonal skills
Experience:
Clerical and file maintenance experience
Major Responsibilities and Duties:
File Management
- Export student data three times a year for verification of eligibility
- Check Medicaid eligibility on new and transfer students and update special education system
- Have SHARS service providers sign the signature authorization form each year and submit them for e-SHARS access
- Coordinate SHARS training session at beginning of each school year
- Run reports on e-SHARS system to verify that service providers are billing regularly
- Remind staff by e-mail to enter SHARS service data monthly
- Download and copy Remittance Reports weekly to Sped Secretary and Accounting Dept for verification of Medicaid deposits
- Collect and send transportation tickets monthly for processing
- Track and log OT, Speech, and PT student prescription dates for billing Medicaid
- Verify SHARS portion of MAC participant list
- Assist MAC coordinator with planning MAC training session at beginning of each school year
- Complete update-training with SHARS providers for each quarter they are selected to participate in MAC
Other
- Provide clerical assistance as needed.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
- All other duties as assigned.
- This position will be paid with federal funds.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment
Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
In its efforts to promote nondiscrimination and as required by law, Bay City ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law.
Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities. |